Frequently Asked Questions
What is the process of reserving space for a retreat?
Once details such as dates, times, meeting space requirements, and meals are confirmed, we will send a contract and request a deposit of 20% of the total estimated cost of the retreat. This deposit is due 6 months prior to your retreat in order to hold those dates. Failure to return a deposit results in the release of your dates. We ask for a final guest count 1 week prior to the retreat. A final invoice will be sent following the retreat based on that number, or the actual count if the actual number is higher.
Do we need a minimum number of guests to hold a retreat?
For Bethany House, a minimum of 20 guests is required to rent the building. We are able to hold smaller retreats in the Retreat House building. When a small group has scheduled an event in the Retreat House, we may schedule other groups at the same time. Meeting and guest room usage will be assigned by our staff based on each group’s needs.
How do meals work?
Meals are served buffet style in one of our two dining rooms. Breakfast is served at 8:00 a.m. weekdays, 8:30 a.m. weekends. Lunch is served at 12:00 p.m. Dinner is served at 6:00 p.m., 7:00 p.m. Friday. Due to a serious staffing shortage, we ask the groups use these times when planning their agenda. Groups of more than 70 participants are asked to split into two groups for meals. Meals will be served 30 minutes apart or in separate dining rooms at the discretion of the Retreat Center.
Can groups provide their own meals?
Guests are not permitted to use our kitchen as it is licensed as a commercial kitchen. For a daily fee, groups can rent the dining room (includes beverages) to bring in their own food. The dining room also has refrigerator, freezer, microwave, and sink for guest use. We will provide cleaning supplies for the group to clean up after each meal provided on their own.
What is included in a meeting room rental?
All tables and chairs are set up by our staff to your specification prior to your arrival. Other extras that are included at no additional cost in a meeting space are: A projector, screen, podium, whiteboards, easels, microphones and sound system, TV, DVD Player, etc. For outdoors, portable fire pits are available at no cost. Please let us know what you will need ahead of your arrival.
Does the retreat Center provide towels and linens?
Yes, the Retreat Center provides bedding and towels in each room.
Can we bring in our own snacks and beverages? Is there a fridge which they can be stored?
Yes, we allow groups to bring in their own snacks and beverages for their meeting space. There is a public fridge and freezer in the dining room which cold items can be stored. The Retreat Center can also provide snacks to your meeting space – ask your event coordinator for details.
Are there normal daily times for Mass and Confession at the Retreat Center?
The Retreat Center does not have daily Mass or Confessions. Groups that arrange for their own priest to celebrate Mass or hear confessions are welcome to use one of our Chapels. We have everything needed for Mass and Adoration in our Sacristies. We refer all others to The Catholic Community of St. Jude for Mass and confessions, which is less than one mile away.